Flight Exam Management

PilExOS is the only platform that connects a flight school’s internal exam management — stage checks, end of course, instructor oversight, and ACS data — to external DPE scheduling, all in one system — so you can improve training outcomes and efficiently track students from stage check to checkride without scheduling chaos.

Flight schools deserve better. No more spreadsheets and phone-tag.

Managing exams at a flight school means juggling scheduling with check instructors, coordinating with DPEs, capturing exam results, and trying to make sense of it all — across systems that don’t talk to each other. Critical data gets lost. Standards drift between instructors. First-time pass rates drop.

PilExOS changes all of that.

Features

ACS Quality Management

Capture ACS-coded miss data from every written exam, stage check, and practical exam. Identify curriculum gaps before they cost your students a checkride.

Check Instructor Oversight

Track outcomes, ACS gap clusters, and re-test rates by instructor types. PilExOS’s Exam QMS analytics give you the data to calibrate standards — not just enforce them.

Unified Exam Scheduling

Schedule internal stage checks and search real DPE availability in one platform. Your students go from stage check to checkride without the coordination overhead.

Oversight & Documentation

Virtual Plans of Action, advanced reporting, and API integrations that make FAA oversight visits and insurance conversations straightforward.

Get Started

Learn more about how PilExOS can support your school.

Trusted by DPEs.
Built for flight schools.

Active DPEs across the country use PilExOS to run their daily operations. If a DPE isn’t listed, schools can still coordinate, book, and share all exam data through PilExOS. Centralization and automation is key.

ODA Operations

ODA status comes with rigorous, ongoing compliance obligations. PilExOS is the only platform specifically designed for AC ODA with centralized Unit Member management, scheduling, and record keeping—no other tool on the market addresses this need.

Centralized Exam Scheduling

Capture Checkride requests, track exam details, and schedule Unit Members in one platform.

Unit Member Oversight

Track recurrency training, outcomes, and standardized exams through the Exam QMS.

“PilExOS has a great support staff and they continue to listen to suggestions to enhance functionality and add new features.”

Dann Standard

DPE South Carolina FSDO

“The fact that I can run the entire checkride process from start to finish – in one place – has made a huge difference for me. – Less paperwork. Better communication. Less cancellations.”

Erick Paradizo Rivera

DPE Boise FSDO

“The flight schools I work with like using it as well since we don’t have to swap countless phone calls or texts since everything is centralized in the software. It took a huge workload off of me.”

Glenn Piacentini

DPE Wichita FSDO

“PilExOS is the best software available for any DPE! The app safe guards my time and has decreased my overall workload dealing with exam bookings and administrative tasks.”

Dann Standard

DPE South Carolina FSDO

“Using this tool reduces my call load and improves my awareness of calendar availability for applicants. It is truly a tool that makes my services more effective and professionally coordinated.”

Jason Blair

DPE Grand Rapids FSDO

“Since I started using PilExOS everything has gotten smoother faster and way more efficient. This platform was built specifically for examiners and it shows.”

Erick Paradizo Rivera

DPE Boise FSDO

“With PilExOS my entire operations workflows records and bookings are virtually centralized. The Waitlist feature is fantastic and the booking workflows have streamlined my entire Checkride process enormously.”

Glenn Piacentini

DPE Wichita FSDO

DPE Features

PilExOS makes it easier than ever for Examiners to virtualize all aspects of their operational tasks.

Scheduling

Choose the days, times, and schools you’re available to conduct exams. PilExOS availability search handles the rest.

Automation

From exam data capture to email notifications, automation saves hours of administrative tasks.

Communication

Flight school and applicant portals link directly to you, improving transparency and communication.

Tools

Virtualize and centralize your Plan of Action, ACS code trends, and exam records.

Frequently Asked Questions

Yes — PilExOS was originally built for Pilot Examiners and has been adopted by active DPEs across the country. Flight schools connecting through PilExOS are booking into a system those examiners are already using to manage their operations.

No. PilExOS is purpose-built for flight exam management and QMS data capture — a capability school management platforms don’t offer. It integrates via custom API with existing systems.

After each stage check or exam, PilExOS logs the ACS tasks evaluated and any tasks that were missed. PilExOS aggregates this data across all students and instructors, surfacing trends through the Code Trend analytics dashboard to capture issues early in training.

Solutions for your school

One platform. Every flight exam. Total clarity.